Acquisition Guidelines: This brief guide is intended to give potential donors information that will help them make decision about the future of their collections. The Acquisitions Committee’s task is to ensure that the Museum is the right place for object(s) in question. The Fiji Museum’s internal process is a carefully considered one and can take more time than most people expect – anywhere from two to twelve months, and occasionally longer.
How does the Museum acquire collections?
Donation: The giving of one or more objects to the Museum. All donors must be the legal and rightful owners of said objects. A form of Deed of Gift (Absolute Gift) or Deed of Gift of Beneficial Interest must be completed. Fiji Museum staff can explain these forms on request.
Bequest: The bequeathing of one or more objects to the Museum as described in the owner’s last will and testament. Museum staff can express interest in the object(s) at the time of the making of the Will but always with the proviso that the object(s) will be subjected to the same acquisition process that applies to all donations (see below).
Purchase: The purchasing of one or more objects by the Museum. The vendor must be the legal and rightful owner of the objects and must be able to produce proper export paperwork if the purchase originates outside of Fiji.
Commission: The commissioning by Fiji Museum of a work by a contemporary artist. The timing and cost of a commission is negotiated, as are the copyright conditions.
Transfer: The transfer of one or more objects from another institution.
How do I donate?
- Initial contact is usually made with the Registrar of the Fiji Museum. A preliminary discussion amongst Collections, Conservation, Exhibition and Director will determine whether or not the material offered is of interest to the Museum or may be better suited to another institution. For example, objects that do not fall within the Museum’s collecting parameters are not brought forward to the Committee (comprised of Collections, Conservation, Exhibition and the Director). If there are any archaeological objects involved – the Head of the Archaeology Department to be included in discussion.
- The object(s) offered, or preferably a photograph, are submitted to the Chair with as much background material as possible. If the object(s) is/are brought into the Museum, the potential donor is issued with a receipt.
IMPORTANT: Objects can only be submitted to the Chair by appointment. Objects are not accepted by Security, Administration, or Reception. The Chair may designate other staff to issue receipts on his/her behalf.